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Owner Information

We Can Help Manage Your Rental Property

We offer a full range of property management services tailored to you as an investor, homeowner, or landlord. We have an extensive portfolio of single-family homes, townhouses, condos, off-campus housing and apartments in the Charlottesville, Crozet, Waynesboro and surrounding areas.

The Benefits of using D.M. Rothwell, Inc. for your property management needs

  • No hassle management
  • Electronic or paper invoicing and statements
  • Quality marketing and internet presence
  • 24/7 maintenance request handling
  • Prompt, professional response to residents
  • Industry specific local knowledge
  • Objective evaluation of your properties' rent potential
  • Inspections of your property's condition
  • Long-term planning to increase your potential return
  • Compliance with changing landlord/tenant laws in Virginia and nationally

What we do as your property manager:

  • Fill vacancies
  • Advertise your rental
  • Respond to resident issues and inquiries
  • Qualify prospective tenants
  • Application processing
  • Lease signing
  • Full service repair
  • Rent collection
  • Physically visit and inspect your property

Management Fees and Start Up

  • A flat percentage of rents collected at the rental property are taken as the management fee, and can vary depending on the type, location, and number of properties you would like for us to handle on your behalf.
  • Charge to re-key (if possible) or change locks to our coded system. This is so that in case of emergency, our staff will have quicker access to the property.
  • No management fees are collected until your rental property is leased and the tenant pays first month's rent. If we don’t collect rent, we don't collect a management fee. It's one way that we can assure you we will do all that we can to lease your property in the shortest amount of time possible, at the current market rate and to the most qualified applicant.
  • No Leasing Fees are ever charged for managed properties.
  • No Renewal Fees are ever charged for managed properties.

Maintenance Fees:

No upfront maintenance fees or deposits are required. Any maintenance request that is the responsibility of the owner and under a specified amount will be taken care of by our contractors and billed to the owner on the next monthly invoice. For any maintenance request that is above an agreed upon amount and not an emergency, we will contact the owner to inquire as to what action will be taken. Any charges that are the responsibility of the tenant will be added to their account for reimbursement to the owner, not the management company. If an owner does have maintenance personnel that they would prefer to be called, we can certainly do so as directed. All maintenance bills will be passed along to the property owner from the contractor without markup or administration fees. You pay what the contractor charges and nothing more.

Advertising Fees:

There are no advertising fees charged. We will market your property immediately on our website, as well as the Charlottesville Area Association of Realtors MLS, Realtor.com, Apartments.com, local sites and more. Since we have been a well-known management company in the area for over 40 years D.M Rothwell, Inc. receives many referrals and calls daily for people looking for rentals in the area.

Other duties we will take care of the following related to the property:

  • Marketing and Showing the property for rent
  • All lease paperwork, lease applications, appointments, and questions that may arise when dealing with the residents.
  • Take all phone calls concerning the property and respond 24-hours a day in case of emergency.
  • Take in all rental payments and handle all resident issues concerning the property
  • All rent payments will be deposited directly to the owners account once received in our office. Send required legal notices for late payment or rent or other lease violations.
  • Invoice owner, around the 25th of every month, with an itemized report explaining all collections, charges, and concerns on a monthly basis.
  • Provide owner with income and expense statements at the end of the year.
  • Answer questions as they arise from the property owner.
  • Represent the owner in court proceedings as allowed by Virginia courts, including filing of any necessary paperwork with the court system and follow up filings to collect, if necessary.